Job Purpose:

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary / Personal Assistant to provide dedicated support to our Executive Director. This role is critical in ensuring the efficient functioning of the Executive Office through effective calendar management, communication handling, and administrative support.

Key Responsibilities

• Manage and maintain the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external communications, handling calls, emails, and inquiries professionally.
• Prepare and draft high-quality correspondence, reports, presentations, and meeting minutes.
• Maintain organized filing systems (both digital and physical) to ensure timely access to documents.
• Anticipate the needs of the Executive Director and provide timely administrative support and solutions.
• Coordinate with internal departments and external stakeholders as required.
• Uphold confidentiality and discretion in all professional matters.

Requirements

• Bachelor’s degree in Business Administration or a related field.
• Minimum 2-3 years of proven experience as an Executive Secretary or Personal Assistant in a corporate setting.
• Excellent verbal and written communication skills in English.
• Strong organizational, time management, and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, discretion, and a proactive approach to problem-solving.